Time Management

Scheduling your time is one of the best ways to keep yourself organized, productive and efficient. There are excellent technology resources for you to keep a calendar and share it with others. You will find that many of the applications will even allow you set alarms and notifications of events that you want to take special note of.

In this section, you are going to learn about a wide variety of calendaring systems. Choosing one will be dependent on the device you use and what options you need to stay on top of things. 

One of the best ways to become more efficient and productive is to use an online calendar. Calendars are shareable with colleagues, students and family.


1. Before choosing one of the calendars below, check to see which platform your school is supporting. If your school is a GAFE (Google Apps for Education) school, you will want to begin using the calendaring system in Google. If you are a Microsoft school, you have a choice between Outlook and Office 365. The two are similar in features, but the main difference is that Office 365 is a subscription service that your district may have purchased. If you are a Mac school, you may want to use the built-in Apple calendar on your computer. 

2. As you go through the tutorials for the one you choose, pay attention to the following functions that will make your life more efficient:

  1. Inputting dates - if you have recurring events, make sure to check the box for them to recur so that you do not have to input them many times

  2. Share your calendar with students, parents and peers - all of the calendars have a share feature where you can share events. You can hide personal events from others if you check that the event is private only to you

  3. All of the calendars have the ability to invite others to an event. When you create the event, there is an option to invite others by email. The invitee will receive an email and they can choose to attend the event and put on his/her own calendar. The invitee can also decline and you will know he or she cannot attend the event. 

  4. If you share your calendar with others, they are able to see when you are available. Depending on the calendaring system if you have numerous calendars that are being shared with you, you can look at them all at once on your own calendar. Watch this video to see an example. You can see how you can turn your calendar and others off and on. 

  5. There are most likely other features on the calendar systems that may be beneficial for you. You can color code events and have notifications sent to your email when an event is occuring. You can turn on and off alarm sounds so that you hear an audio notification. This is helpful if you are not in the habit of checking your daily calendar or email. (though checking these are part of being more efficient)

3. Choose one of the following calendar systems to use while working on this module:

  1. Google calendar- For a quick-start guide to Google calendar, click here.

  2. Microsoft Outlook calendar- Video tutorial for the calendar

  3. Office 365- Watch this video to learn more about the calendar in Office 365

  4. Apple Calendar- Video tutorial for the calendar

4. As you begin populating your calendar with dates, sharing calendars with others etc. here are a few of the ways calendars are used by educators:

  • Create different calendars for different types of events and classes and be able to see them merge

  • Post class assignments, quizzes and tests so students and parents can see when things are due

  • Post department and school meetings

  • Post school events like plays, concerts, sports

  • Post lunch menus

  • Create a school calendar with vacation days, parent teacher conferences

  • Model the use of calendars for the students

5. Choose at least two of the options above and complete them. Take a screenshot of your completed calendar and share the screenshot with your instructor. 

Move on to Notetaking.



Addressing the ISTE Standards•T:

  1. Facilitate and Inspire Student Learning and Creativity a,b,c,d;
  2. Design and Develop Digital Age Learning Experiences and Assessments a,b,c;
  3. Model Digital Age Work and Learning a,b,c
  4. Promote and Model Digital Citizenship and Responsibility b


  1. Summarizing and Notetaking;
  2. Assigning Homework and Practice;
  3. Cues, Questions, and Advance Organizers